Nicklas Aabech is a guest writer at ideal.shop and marketing assistant atDinero- an accounting programme that makes it easy for small and medium-sized enterprises to do business.
Bookkeeping tips for those who have a webshop
As a webshop owner, you know the drill: You wear most of the company's hats, juggling sales, marketing, orders, packaging, shipping, and accounting and bookkeeping. Often, accounting and bookkeeping is what most people find difficult and time-consuming. In this post, we'll give you tips on how to make everyday bookkeeping easier, so you have more time for the exciting tasks in your business.
Receipts - How often should you book your purchase receipts? And how long should they be stored?
If you have a webshop, you probably have enough on your plate, and like many others, bookkeeping is probably not the first thing on your agenda.
But: When it comes to posting purchase receipts, it's actually a good idea to do it on an ongoing basis, so that your purchases and purposes are fresh in your memory. In other words, you should enter your vouchers while you still remember what they are about. That way, you'll get the right deductions and you'll be sure to comply with the bookkeeping law. Whether you do it daily, weekly or monthly is entirely up to you, as long as you make sure you know whether the purchase vouchers are used for private consumption or for business purposes. By keeping your bookkeeping "up to date", you avoid the stress of accumulated receipts and the confusing work ahead.
Also, always remember that both accounts and supporting documents must be kept for five years from the end of the financial year to which they relate. For example, documents from 2016 must be kept until 31 December 2021. Whether you keep it on your computer or physically is up to you, as long as the material is available upon request.
Accounting for sales and fees
As an online shop, you will often find that you have to pay fees in connection with your payment solution, and you must be aware of this when you book your sales.
You may therefore want to consider combining your payment solution and acquiring agreement in the same place, as it makes your administrative work and bookkeeping easier.
As with your purchase vouchers, it's also a good idea to keep a record of your sales and fees on an ongoing basis to give you a better overview. This way, you'll be even more up-to-date on the development of your webshop's sales and finances.
Choose the right accounting programme and webshop solution and make your everyday life easier
Do you feel right now that the above bookkeeping tasks seem incredibly time-consuming? Then there is hope for you. With the right accounting programme, you can automate your bookkeeping of sales, for example - you just need to integrate your webshop with your accounting programme.
And if your purchase receipts are piling up, you can choose an accounting programme that allows you to upload the receipts to the cloud.
In other words: By choosing a more automatic accounting programme, you make your everyday life as a webshop owner smarter, because you save yourself a lot of manual typing, so you ultimately have more time to focus on your core business and the development of your webshop.
Dinero accounting software contains all the above solutions - and if you want to try out the features, Dinero is available in a free version that you can get started right away. For the first 30 days, you can also try all our Pro features completely free of charge.right here.
ideal.shop has an integration to Dinero.
